Maintenance of Service Record of Non-Gazetted Government Servant

A service book in the prescribed Form in Appendix IV should be opened in duplicate for every Non-Gazetted Government servant free of charge on his being appointed substantively or in an officiating capacity to a permanent post or appointed to hold a temporary post in Government Service for the first time with the following exceptions:

• Government servants, the particulars of whose service are recorded in a history of service or a service register maintained by an Audit Officer;
• Government servants officiating in post or holding temporary posts, who are recruited for purely temporary or officiating vacancies not likely to last for more than one year and are not eligible for permanent appointment;
• Housemen, Registrars, Clinical Assistants, Resident Pathologists and Resident Trainee Anesthetists in the Medical Department;
• Policemen of rant not higher that that a Head Constable;
• Prohibition and Excise constabulary staff;
• Class IV servants of all sorts.

One copy should be kept in the custody of the Head of the Office in which the Government Servant is serving, and transferred with him from Office to Office; the other copy should be given to the Government Servant concerned. In the case of the copy kept in the custody of the Head of the Office, it is his dutyr to see that all entries are duly made and attested.


The Head of Office shall also obtain a declaration each year from each Government servant for whom a service book is maintained, to the effect that he has carefully gone through the entries made in his duplicate service book and has satisfied himself that all the relevant entries are made therein and that they are uptodate. A certificate to effect that he has obtained declaration as above should be submitted by the Head of Office to his next superior officer by the end of every September.

Posted in: Employee Benefit,General Information,Service Terms and Conditions